Litigation Secretary
La Jolla (UTC Area) | Hybrid Schedule
Salary: $85,000 - $114,321

A prestigious labor and employment law firm in the La Jolla/UTC area is seeking a Litigation Secretary to join its growing team. This position will support busy attorneys handling state and federal civil litigation matters and requires a highly organized professional who can manage deadlines, court filings, and litigation support responsibilities throughout the entire lifecycle of a case.

This is an excellent opportunity for a candidate who is detail-oriented, proactive, and eager to grow within a collaborative and supportive environment.

Responsibilities

• Prepare, format, proofread, and finalize pleadings, motions, briefs, correspondence, and other legal documents.
• File documents in California state and federal courts using e-filing systems.
• Maintain litigation calendars, monitor deadlines, and assist with docketing.
• Coordinate depositions, hearings, mediations, and court appearances.
• Schedule court reporters, videographers, and other litigation vendors.
• Manage attorney calendars and meeting schedules.
• Organize and maintain electronic and physical client files.
• Assist attorneys throughout all phases of litigation, including discovery support.
• Prepare expense reimbursements, review invoices, and submit billing-related documentation.
• Handle confidential information with professionalism and discretion.

Qualifications

• Minimum 5 years of legal secretary or litigation secretary experience.
• Strong state and federal civil litigation experience.
• Knowledge of California court rules, filing procedures, and litigation deadlines.
• Experience preparing shell documents, finalizing filings, and navigating court requirements.
• Familiarity with docketing and calendaring litigation deadlines.
• Proficiency with Microsoft Office Suite, Outlook, and legal software programs.
• Experience with iManage, NetDocs, Milana/CompuLaw, Best Authority, PACER, ECF, or similar platforms is highly preferred.
• Strong attention to detail and excellent proofreading skills.
• Flexible, teachable, and able to adapt in a fast-paced environment.

Top Three Things We're Looking For

1. Strong state and federal civil litigation experience, including knowledge of California court rules and filing procedures.
2. Experience with docketing, calendaring, and managing litigation deadlines.
3. A positive, teachable attitude with the flexibility to learn and grow within the role.

Compensation & Benefits

• Salary: $85,000 - $114,321
• Health, dental, and vision insurance
• 401(k) with profit sharing
• Generous PTO and paid holidays

Schedule

• Monday through Friday, 8:00 AM - 5:00 PM
• Hybrid schedule: 3 remote days and 2 in-office days per week
• First month onsite for training and onboarding
• Consistent remote work schedule after training